Accounts Payable is designed to efficiently manage vendor invoices, discounts, and payments and reports to make cash flow analysis, management, and planning easier.

Product Capabilities:

• Prints accounts payable checks
• Prints Federal 1099 forms for designated vendors
• Vendor invoices may be directly applied to open jobs when linked to the Job Costing module
• Supports multiple departments and companies
• Provides for check reconciliation
• Handles manual, pre-paid, deferred, and partial payments
• Unlimited notes may be maintained for each vendor
• Supports default expense accounts for each vendor
• Automatically calculates Purchase Price Variance when interfaced with Standard Product Costing
• Provides the user with the ability to compare billed costs with expected (purchase order) costs
• Provides reconciliation of invoices with inventory receipts and purchase orders

Application Details

• Accounts Payable accommodates partial payments of unpaid invoices for manual or automated checks.
• Voucher Entry calculates price variances with expected prices established in purchasing.
• Vendor Account Inquiry shows all open and closed invoices for each vendor.
• Accounts Payable supports expense distributions by job number, cost type, part number, and commodity code, for full on-line integration with Job Costing, Standard Product Costing, and Purchase Order & Receiving modules.

Reports

• Check Reconciliation Report summarizes reconciled and unreconciled checks for any range of check dates.
• Vendor Analysis Report shows the total dollars by month-to-date and year-to-date. The percentage of total purchases from each vendor is shown, providing management with identifiable big business vendor account information.
• Cash Requirements Forecast Report shows all invoices that are due. It also shows all discounts that will be valid or lost, based upon the intended payment preparation date for the next check run.
• The Vendor Invoice Aging Report may be printed for a specified date. Aging analysis is calculated by invoice date, due date, or voucher date.
• Additional reports are available, as well as the capability to create and customize individual reports.

Security

• My ERP's Accounts Payable is fully integrated with the standard My ERP security application. User passwords will provide controlled access to the Accounts Payable module.

System Integration

• Accounts Payable is a stand-alone module and can be installed to offer on-line integration with the General Ledger, Job Costing, Standard Product Costing, and Purchase Order & Receiving modules.